OMST offers a wide array of stock transfer services, using state
of the art technology. Our highly experienced staff and networking
affiliates have an unlimited amount of resources that will not
only fulfill your every stock transfer need, but also walk you
through the process every step of the way. Here are some of the
many stock transfer services we provide. Click on any of them for
more details.
Accurate Record Keeping & Account Maintenance
Annual/Special Meeting Coordination
Inspector of Election Services
OMST prides itself on quick and accurate turn around time on all routine transfers and non-routine transfers such as restricted securities. Our turnaround time exceeds the mandated SEC requirements and almost all of our transfers are completed within one business day. OMST software also allows us to continually monitor your authorized & outstanding shares. OMST software also has multiple fail/safe mechanisms to ensure all client and shareholder records are accurate. Whether your company is private or public, basic or complex, OMST will meet and exceed your expectations.
DRS & DWAC Services
Olde Monmouth Stock Transfer is a part of Depository Trust Corporations (DTC) Fast Automated Securities Transfer system (FAST), which enables us to electronically transfer shares via Cede & Co. (DTC nominee name) to participating broker/dealers, rather than process paper certificates.
The main difference between DWAC & DRS is as follows:
*DWAC usually refers to new or certificated paper shares to be electronically transferred.
** DRS shares are already issued and held electronically in book-entry format at the transfer agent.
Method One
Debit Withdrawal at Custodian (DWAC) – An electronic method of transferring shares on the books of the transfer agent between participating broker/dealers using the Depository Trust Companies (DTC) Fast Automated Securities Transfer system (FAST) with the transfer agent serving as a custodian.
Example 1: An issuer/company can instruct the transfer agent to directly issue un-restricted shares to a holders brokerage account electronically via DTC. The broker/dealer must initiate the transaction using the FAST system and the issuer must provide written instructions.
Example 2: A shareholder can send us his/her un-restricted certificated shares, along with written instructions and an executed stock power form to be electronically sent directly to his/her broker. Again, the broker/dealer must initiate the transaction via the FAST system.
Method Two
Direct Registration System (DRS) – Is an electronic system for registering stock with an issuers/companies transfer agent. These shares are in electronic book-entry format, and can be transferred to and from a brokerage account. Written instructions are required, however, no executed stock power form is needed, due to the fact there is an automatic indemnification between the transfer agent & DTC.
Example 1: A shareholder can have their un-restricted book-entry shares held at the transfer agent sent directly to his/her broker. Because the shares are already in book-entry form on the records at the transfer agent from previous issuance instructions, no stock executed stock power is need to send the shares using the DRS profile system.
Accurate Record Keeping & Account Maintenance
Accurate record keeping and secure account maintenance is the heart & soul when it comes to the stock transfer industry. At OMST, we make certain your records are correctly maintained, readily available and most of all secure. Some of the many services OMST provides when maintaining your records include:
o Issuance of Stock
o Cancellation of Stock
o Lost Securities Processing
o Transfer Journals Processing
o Address & Taxpayer I.D.Updates
o Book-Entry of Shares (safekeeping)
o Special Coding of Shareholder Accounts
o Maintenance of All Prior Un-Exchanged Files
o Maintenance of Authorized & Outstanding Shares
o Basic Tax Reporting (1099′s – DIV, B, MISC, and INT)
o Maintenance of Reserve Accounts (Treasury, SOP’s, ESPP’s, & RSP’s)
o Reports readily available (shareholder lists, audit confirms, & proxy reports)
Annual/Special Meeting Coordination
One of the most important events your company will go through on a yearly basis is your annual meeting. The overall planning, company filings and coordination is nothing to take lightly. OMST excels in annual meeting coordination. Our experienced staff will take you step-by-step through the process from the proxy set-up all the way through the end of the meeting. We understand your meetings importance during this sensitive time, and go out of our way to ensure all proper protocol is met with the highest standards. The following are just some of the services we provide when it comes to routine and non-routine shareholder meetings.
o Registered Shareholder Proxy Set-Up & Tabulation of Votes
o Coordination with broadridge, DTC, counsel, printers, solicitors & other 3rd parties.
o Broker Searches (proxy set-up for beneficial shareholders)
o Prepare & Mail Proxy Materials
o Provide Certified Proxy Affidavits & Lists
o Provide Voting Reports & Certifications
o Act as Inspector of Election
Inspector of Election Services
One of OMST specialty areas with respect to your company’s annual or special meeting is our Inspector of Election service. Our experienced staff has attended a multitude of routine & non-routine meetings over the years, where we have successfully helped issuers achieve their meeting agenda. Our unique software program is designed specifically to accurately tabulate votes and provide other vital voting statistics. As Inspector of Election, OMST will also review proxy cards, proxy statements terms, balance the shares outstanding via the record date, attest to affidavits, advise on the meeting script, and continue to accurately tabulate votes until the polls are closed.
Investor Relations
Time
and time again, no matter what the product or service may be,
companies large and small, nationwide stress the importance of
customer service. At OMST, we intend to follow that fashion and are
committed to providing timely and courteous personal service with
110% shareholder satisfaction. Our software system allows us to
quickly review any shareholder inquiry that may arise such as
address changes, W-9 certification, certificate inquiries, transfer
instructions and any other parameters regarding their stock. OMST
also logs all shareholder inquiries to keep a track record of any
trends, suggestions, or potential problems that may occur. Lastly,
we give the shareholder the option to fax or email their questions
or concerns regarding their stock besides contacting us directly by
telephone.
Corporate Actions
OMST understands the significance of accuracy, cost, and especially shareholder communication when it comes to any type of corporate action. During this transition phase, proper planning and timing are the keys to a successful reorganization. The slightest error or infraction during a corporate action can determine the outcome of the overall task at hand. This is why OMST staff is committed to working step-by-step with you, your companies counsel, your printer and other third parties to ensure a smooth conversion occurs. Our software allows OMST to accurately handle multiply conversions and prior reorganization data with security, to ensure the highest provisions and shareholder quality are met. Here are some of the corporate action services we provide.
o General Mergers
o General Acquisitions
o Reverse Splits
o Spin-Offs
o Odd-Lots
o Tender Offers
o Warrant Services
o Conversion of Preferred Stock
Restricted Stock
One of the most important issues from a compliance standpoint in the stock transfer industry is the restricted securities area. OMST legal team accurately reviews all restricted securities to make sure all necessary paperwork such as opinion letters, Rule 144 forms, broker/dealer documents and all SEC filings are in order. OMST also processes all restricted securities in the same timeframe as our routine items to maintain quick turn around time.
Cash & Stock Dividends
When it comes to cash and stock dividends timing and proper
coordination is everything. The slightest error or misconception can
be the difference between having a successful distribution. In order
to prevent this from happening OMST follows specific guidelines for
each individual event such as a cash disbursement, a stock dividend,
and a reverse/forward split. We also make sure no more than 1-2
personnel is handling the disbursement to prevent over exposure.
This also allows key contacts during this time period such as
printers and company counsel to directly deal with one or two people
as compared to 3 or 4 different departments.
Cost Savings
In today’s competitive economic environment, we truly understand the
concept of cost efficiency. Most companies promise low flat fee
pricing. While this may be true regarding a set monthly fee, these
same companies neglect to inform you of all the other small fees
involved for special work processed. At OMST, we do not “nickel
& dime” you on your monthly invoice. Instead, we share useful
suggestions with you, tell you some tricks of the trade, and help
you find the best ways to save money in every aspect of the stock
transfer industry. At OMST, we provide one flat fee structure based
on your companies size and needs. Any special events, activity,
processing, programming, or any other extra cost that may arise is
also complied into one set price. Most of all these additional costs
due to extra curricular activities are completely defined in an
agreement and are not put into motion until you agree on the terms
and pricing. One bill. One flat fee. That’s our guarantee.
Compliance & Security
Your security and that of your shareholders are of the utmost significance. OMST enforces a strict confidentiality policy and follows the old stock exchange rule of “know your customer” to the fullest extent. Our state-of-the-art software system has multiply security features, which includes two separate recovery systems, to ensure all company data and shareholder information are safeguarded at all times. OMST is also fully registered with the Securities Exchange Commission (SEC), in compliance with the US Patriot ACT & OFAC Regulations, and is a member of the Securities Transfer Association (STA).
Industry Networking & News
Over the years, OMST has developed and maintained relationships with key industry contacts. Our networking ability allows us to be flexible with almost any request our clients propose and allows us the ability to fulfill their needs at a faster and more efficient rate. Some of the many areas OMST has a strong networking group with are: proxy solicitors, all types of printing companies, attorneys, auditors, broker dealers, graphic designers, broadridge & DTC, financial advisors and many more. A listing of these networking affiliates is listed on our website under.
TranStar Advanced Solutions
Shareholder Record keeping
Plan Services
Issuer/Shareholder Access Availability
Immediate Processing
On-Demand Reporting
Integrated Platform
Compliance With Current & Anticipated Regulations
Secure data transmission to comply with OTC’s Transfer Agent
Verified Shares Program
